Information about the processing of personal data
Data Administrator
The University of Warsaw, 26/28 Krakowskie Przedmieście, 00-927 Warsaw is the Administrator of your personal data.
You can contact the Administrator:
- via mail: University of Warsaw, Krakowskie Przedmieście 26/28, 00-927 Warsaw
(please indicate the organizational unit to which the correspondence is directed);
- by phone: +48 22 55 20 000.
Data Protection Officer (DPO)
The Administrator has appointed a Data Protection Officer (DPO) who may be contacted via e-mail at: iod@adm.uw.edu.pl.
You may contact the DPO in all matters relating to your personal data processing by the University of Warsaw and the exercise of rights in relation to the processing of personal data. However, the tasks of the DPO do not include other matters, such as providing information on the activities of the Team of Coordinators for counteracting unequal treatment, discrimination, mobbing and other undesirable behaviour.
The purpose of and legal basis for data processing
Your personal data will be processed in order to perform a task carried out in the public interest as part of the proceedings conducted by the Team of Coordinators in accordance with the ordinance of the Rector of the University of Warsaw No. 26 of 15 March 2024 on the appointment of the Team of Coordinators for counteracting unequal treatment, discrimination, mobbing and other undesirable behaviour undesirable, as well as the ordinance of the Rector of the University of Warsaw No. 21 of 28 February 2024 on policies on preventing unequal treatment, discrimination, mobbing, and other undesirable behaviour at the University of Warsaw, as well as other internal regulations.
The processing of your data for this purpose is based on Art. 6 section 1 letter e GDPR [1].
Your data may also be processed for the purpose of establishing, pursuing or defending claims in judicial, administrative or other extrajudicial proceedings. Processing your data for this purpose is based on Art. 6 section 1 letter f GDPR.
Data retention period
Data provided for the purposes of the activities of the Team of Coordinators will be processed for the duration of the proceedings conducted by the Team of Coordinators, and after its completion, they will be stored for a period of 5 years.
Data recipients
Access to your personal data will be available to authorized employees and collaborators of the University of Warsaw who must process your data in connection with the activities undertaken by the Team of Coordinators.
Transfer of data outside the European Economic Area (EEA)
Your data may also be processed by our provider of the G-Suit for education service, Google (with whom we have signed an agreement entrusting the processing of personal data) in its data processing centres [2].
Rights connected with data processing
We guarantee the implementation of all your rights in accordance with the principles set out in the GDPR, i.e. the right to:
- to access data and to receive copies of the actual data;
- to correct (rectify) your personal data;
- to restrict processing of personal data;
- to erase personal data (subject to provisions of Art. 17 section 3 of the GDPR);
- to file a claim with the President of the Personal Data Protection Office, if you believe data processing violates the personal data protection laws.
Obligation to provide data and consequences of failure to provide data
Providing data is necessary for contact purposes and actions taken by the Team of Coordinators. Providing other data that is not necessary to use the help of the Team of Coordinators is voluntary.
[1] Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)
[2] https://www.google.com/about/datacenters/inside/locations/index.html